Privacy Policy

Last Updated: 15 January 2026

Introduction

Verdant Fund Limited ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, store, and protect information when you visit our website or use our services.

This policy applies to all visitors, prospective clients, and clients of Verdant Fund. By using our website, you acknowledge that you have read and understood this policy.

Information We Collect

Information You Provide Directly

We collect information you voluntarily provide when you:

  • Contact us via email or other communication channels
  • Request information about our services
  • Engage us for consulting or implementation services
  • Subscribe to our communications
  • Participate in surveys or feedback requests

This information may include your name, email address, company name, job title, business address, and any details you choose to share regarding your technology needs or challenges.

Information Collected Automatically

When you visit our website, we automatically collect certain technical information including:

  • IP address and general location data
  • Browser type and version
  • Operating system
  • Pages visited and time spent on each page
  • Referring website or source
  • Date and time of your visit

This information is collected through cookies and similar technologies. See our Cookies Policy for more details.

How We Use Your Information

We process your personal data for the following purposes:

  • Service Delivery: To provide consulting, implementation, and support services you've requested
  • Communication: To respond to inquiries, schedule consultations, and maintain ongoing client relationships
  • Business Operations: To manage contracts, invoicing, and project documentation
  • Website Improvement: To analyze how visitors use our site and improve functionality and content
  • Marketing: To send relevant information about our services, subject to your consent where required
  • Legal Compliance: To meet regulatory requirements and protect our legal rights

Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

  • Contractual Necessity: Processing is necessary to fulfill our contractual obligations to you
  • Legitimate Interests: Processing serves our legitimate business interests, such as improving our services and managing client relationships, provided these interests do not override your rights
  • Consent: You have explicitly consented to processing for specific purposes, such as marketing communications
  • Legal Obligation: Processing is required to comply with applicable laws and regulations

Data Sharing and Disclosure

We do not sell your personal information to third parties. We may share your data with:

  • Service Providers: Trusted third parties who assist with hosting, analytics, email delivery, and other business functions, under strict confidentiality agreements
  • Professional Advisors: Lawyers, accountants, and consultants when necessary for business operations
  • Legal Authorities: When required by law, court order, or to protect our legal rights
  • Business Transfers: In the event of a merger, acquisition, or sale of assets, your data may be transferred to the acquiring entity

All third parties processing data on our behalf are required to maintain appropriate security measures and use your data only as instructed.

Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this policy or as required by law. Specific retention periods include:

  • Client project data: Duration of engagement plus seven years for legal and tax purposes
  • Inquiry and consultation data: Three years from last contact
  • Marketing data: Until you withdraw consent or request deletion
  • Website analytics data: Typically aggregated after 26 months

After the retention period expires, we securely delete or anonymize your data.

Your Rights

Under data protection law, you have the following rights regarding your personal information:

  • Access: Request copies of your personal data
  • Rectification: Request correction of inaccurate or incomplete data
  • Erasure: Request deletion of your data in certain circumstances
  • Restriction: Request limitation of processing in specific situations
  • Portability: Receive your data in a structured, commonly used format
  • Objection: Object to processing based on legitimate interests or for direct marketing
  • Withdraw Consent: Withdraw consent where processing is based on your consent

To exercise these rights, contact us at [email protected]. We will respond within one month of your request.

Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments and updates
  • Access controls and authentication requirements
  • Employee training on data protection
  • Secure backup and disaster recovery procedures

While we strive to protect your data, no method of transmission or storage is completely secure. We cannot guarantee absolute security.

International Data Transfers

Your data is primarily stored and processed within the United Kingdom. If we transfer data outside the UK or European Economic Area, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.

Children's Privacy

Our services are not directed at individuals under 16 years of age. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately so we can delete it.

Changes to This Policy

We may update this privacy policy periodically to reflect changes in our practices or legal requirements. We will post the updated policy on this page with a revised "Last Updated" date. Significant changes will be communicated to active clients via email.

We encourage you to review this policy regularly to stay informed about how we protect your data.

Contact Information

If you have questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:

Verdant Fund Limited
42 Kingsway
London WC2B 6EX
United Kingdom
Email: [email protected]

Supervisory Authority

You have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) if you believe we have not handled your personal data appropriately:

Information Commissioner's Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk